The concept of workspaces can vary depending on the context, but it generally refers to a place or an environment where people carry out their work or pursue their goals.

Among the PerXL hierarchy, Workspaces rank the highest. All the spaces, sections, tasks, and sub-tasks live inside a workspace. Examples of workspaces can be Companies, Branches, Locations, buildings, universities, etc.

Who can create a new workspace

1. Any person with an Admin account is the only one who can allocate resources to the workspace sections or projects.
2. The admin can provide these permissions to anyone with a perXL account using Manage resource settings.

You can create a new Workspace by following the steps -

1. Click on Workspace icon at the bottom left corner of the screen.
2. Click on Manage Workspace.



3. Select 'click to create a new workspace/location'.

   

4. Enter the name of the workspace and click the next button at the bottom of the pop-up window.



5. You can now create spaces/divisions and sections after the above step or click on the cross icon at the top right to stop here at this step and create other heading later.

In this section we will discuss the various resources type present and how you can add them to your workspace

You can add different types of roles to your resources who participate in your workspace. You can either choose from them or create your own custom role.

• Client
• Guest
• Member
• Manager
• Admin
• Custom Role

Who can add or remove resources?

Only the account with an Admin role or any other accounts which were given permission by the admin.

You should follow the given steps to invite the required resources.

1. Click on the Workspace settings icon at the bottom left of the screen.
2. Select Manage Workspace.
3. Click on the resources icon at the bottom of any workspace



4. You can add the resources now by selecting the required workspace to add new resources or map existing resources.
5. The Manage Resources window will open



6. You can invite users by entering comma-separated email addresses in the given space on the page.
7. Alternatively, you can upload a CSV file to send bulk invites to your team as shown in the following steps

Note : Please carefully select the type of Invite you are sending as all of them come with different access privileges.

After you have sent the invitation link the user will receive an email with the activation link about his/her account which will be valid for 72 hours using which the user can log in to the account.

You can resend the invitation link or you can delete the resource permanently.

1. Click on the Workspace settings icon in the bottom left corner of the screen.
2. Select Org Resources.
3. Choose from the tab which has a “status” of Activation Pending.
4. You can choose to Resend the Activation Link or Delete the resource permanently using the bin icon beside the resource.

Who can create a team?

• By default, the account with Admin and Manager roles are allowed to create a team.
• You can provide permission to create a team to an Account with a custom role.

It's convenient to create specialized team for a given workspace which can be later assigned to a section or a space.

Follow the given steps to make a custom team for any workspace.

1. Navigate to a particular workspace in which you want to create a team.
2. Go to Workspace settings at the bottom of the sidebar menu.
3. Select the Teams option.
4. Enter a new team name and click create a team button beside it.
5. Click on the team icon and then select resources from the given options.

1. Go to the Workspace setting icon at the bottom right corner of the window.
2. Select the Manage Workspace option from the menu.
3. From the given Workspace available find the workspace's tab you want to delete and click on the drop-down menu for that tab.



4. Select the Delete option if you want to delete.

Note : Only the admin and Manager can delete a workspace. ‘Client’, ‘Member’, and ‘Guest’ roles do not have these permissions by default.



5. Click Yes to delete the workspace.

A similar process as above can be followed if you want to customize your workspace appearance or its name Changing the name or background image of the workspace icon

1. Go to the Workspace setting icon at the bottom right corner of the window.
2. Select the Manage Workspace option from the menu.
3. From the given Workspace available find the workspace's tab you want to edit and click on the drop-down menu for that tab.
4. Select the Change image option to change the background image being displayed in workspace icon or Rename to update the workspace name.